Gauteng’s Premier Corporate Relay For Change
TAKE ACTION INSPIRE CHANGE, MAKE EVERYDAY A MANDELA DAY
13 Jul 2014
Waterfall Estate, Polo Fields, Sunninghill
Online Start Date:
03 Apr 2014
Online End Date:
03 Jun 2014
Sportsvendo Head Office
086 046 0906
TEAM ENTRY FORM - ENTER NOW
Online Entry Fee R1,100 per team of 10 members.
Hand Delivered Entry Fee R1,200.00 per team of 10 members.
The relay will start and finish at Waterfall Estate, Polo Fields, Sunninghill.
Collecting Of Race Pack
• The Race pack consists of race numbers, relay batons with timing chips and final instructions.
• Team captains must collect their team race packs as follows:
– Date: Monday 7th & Tuesday 8th July 2014
– Time: Between 10:00 and 18:00
– Venue: The Wanderers Club, Wanderers Hockey Lapa, North Road, Illovo
• Teams consist of ten members, each running the same 6.7km leg.
• Team members will run in pairs. Two members per team will start the first leg and then hand over to the next two members of the team and so forth.
Course And Distance
• The teams will compete against each other over a totaldistance of 67km (paying homage to Mr Nelson Mandela who spent 67 years fighting for equality, justice and freedom).
• The 67km total distance is divided into ten legs of 6.7km each, but teams will run in pairs, which effectively means five legs. (Refer to rules)
Relay Transition Area
The changeover area, located at the venue, will be used throughout the relay.
Team Entries And Entry Instructions
• Limited to the first 1500 team entries received.
• Only the following pre-entries will be accepted:
– Hand-delivered entries
– Online entries (www.entrytime.com
• A Team Entry Form and ten individual Runner Entry Forms must be submitted.
Entry Closing Date
Tuesday, 3 June 2014, or when the limit of 1,500 teams has been reached.
This will take place at 12:00 at the venue on race day.
• Gold: To all category winners;
• Silver: To the first 67 teams finishing; and
• Bronze: To all other teams finishing.
A floating trophy will be awarded to each category winner.
KAYA Fnisher Bag
All participants finishing their leg will receive a Kaya finisher bag.
Watch out for amazing prizes in the lucky draws as advertised on www.kaya67relay.co.za
After your entry has been received and processed, team captains will receive the following:
• Confirmation of your entry and detail of your team; and
• Confirmation of your corporate hospitality or demarcated picnic site booking (if applicable).
KayaFM will feature local artists and DJs on the main stage.
A supervised kiddies entertainment area will be available at the venue.
Food And Refreshments On Sale
A variety of fast foods and refreshments will be on sale.
The official photographer, Jetline Action Photo, will take individual and team photographs, which will be available to purchase after the event at www.jetlineactionphoto.com
Team results will be listed after the event on www.kaya67relay.co.za
Entry Closing Date
Tuesday, 3rd June 2014, or when the limit of 1,500 teams has been reached.
1. Team Categories For Corporate Teams
1.1 Participants compete in three basic categories: men, women, and mixed teams.
Men: All team members must be men and 18 years or older.
Women: All team members must be women and 18 years or older.
Mixed: Five men or fewer, with the balance being made up of women. All team members must be 18 years or older.
Note: Teams with more than five men will be considered as a men’s team.
1.2 Teams consist of 10 members, each running in one leg. Team members must participate in pairs.
1.3 All 10 team members must belong to the same organisation. Each team member must be a bona fide employee/employer, and must have been working at least three months prior to the date of the race for the organisation they are representing.
1.4 Organisations with less than ten employees participatingin the corporate categories are entitled to join forces with another organisation in the same trade, also employing not more than ten people, in order to make up a team. In this case the name of the organisation that has the most participants in the team must be indicated on the entry form.
1.5 Team Captains are required to complete the Team Entry Form and submit it together with ten individual Runner Entry/Indemnity Forms, signed and completed by each team member.
2. Corporate Categories
2.1 All teams must qualify in terms of the business categories listed on the entry form. Organisations (listed or not listed on the JSE) must enter the categories applicable to the nature of their business, and not as individual departments or job functions.
3. Open Categories
3.1 Open categories are for non-corporate teams such as sports clubs, business clients, students, churches, family and friends.
3.2 Participants compete in the three basic categories: Men, women and mixed teams. Rule 1.1 applies to the composition of these three categories.
1. Race numbers, timing chips and batons All teams will receive a race pack, containing race numbers, timing chips and batons at registration (refer to event information). Participants must wear the race numbers on the front of their vests / T-shirts. The timing chips are attached to the race batons. Runners starting the first leg must start with the race batons. The batons are then passed to the next team members at the changeover after each leg.
1.1 Colour coded race numbers
Race numbers will be colour coded and the correct colour sequence must be adhered to (please refer to the Buddy Buddy system in the blue block below). Team members may not swap legs or race numbers under any circumstances. The runners of the last leg must cross the finish line with the race batons and the correct coloured race numbers. Any deviations from the correct sequence and loss of batons will result in disqualification of the entire team.
1.2 Buddy-Buddy running
Although there are 10 legs of 6.7km each, teams will run in pairs which effectively means 5 legs. Please refer to more information in the box below regarding “Buddy-Buddy” running. NO CHIPS, NO
2. Team colours
Teams are encouraged to wear the colours of the organisation.
Under no circumstances will seconding be allowed. Refreshment station(s) will be available along the route and at the transition area.
4. Team changes
The event coordinators must be notified by email (not by telephone) of any team changes before 27 June 2014.
5. Cut-off time
The cut-off time for teams is 14:00 (6 hours).
6. Organisers’ rights
The organisers reserve the right to return any entry not in keeping with the spirit of the race. The decision of the organisers will be final and no correspondence will be entered into. The event will continue regardless of weather conditions. In the unlikely event of the race not continuing (due to a natural or other disaster, or for safety reasons), no refunds will be payable.
7. Own risk
All team members participate at their own risk and indemnify the organisers, producers, sponsors, national and provincial sports bodies of any claim which might arise.
8. Medical advice
It is the responsibility of each participant to ensure that he/ she is medically fit to participate (run/walk) and to consult a doctor before training for and participating in the race.
The event is organised in cooperation with Central Gauteng Athletics and the City of Johannesburg
Each 10 person team will run in pairs and must follow the leg sequence according to the following colour code:
Leg One: Black race numbers – First two runners start [Runners 1 and 2]
Leg Two: Green race numbers – Next two runners [Runners 3 and 4]
Leg Three: White race numbers – Next two runners [Runners 5 and 6]
Leg Four: Blue race numbers – Next two runners [Runners 7 and 8]
Leg Five: Red race numbers – Next two runners [Runners 9 and 10]
Your After-Event Function
Invite your teams, other staff and family members to enjoy the post-race action at the Corporate Hospitality Village on the Polo Fields at Waterfall Estate. A wide array of live entertainment and an exciting awards ceremony will take place on the main stage in the Hospitality Village.
A number of menu and beverage packages are available to choose from – each package is tailor-made to suit your budget and enhance your company’s experience of the Kaya FM 67km Relay for Mandela Day
Hospitality A – Marquees
There are two options in this category: Standard Option and Executive Option.
There are a number of menus to select from in this category, from hot food to cold platters. A wide variety of beverages will also be available on order. Choose between breakfast and brunch menus, or order both.
Hospitality B – Picnic Sites
Corporates choosing this option will have a company meeting place, with the option of ordering food and beverages, or to make use of the public bar and catering services.
For more information and booking enquiries, please contact the hospitality coordinator at Sportsvendo
Tel: 086 0460 906
The Kaya FM 67km Corporate Relay For Mandela Day
The 2nd annual Kaya FM 67km Relay for Mandela Day is an initiative of Gauteng’s Afropolitan radio station, Kaya FM 95.9. Kaya FM has collaborated with the Nelson Mandela Foundation so that the event forms part of July’s Nelson Mandela International Day celebrations. This events puts the power of Kaya FM’s radio voice behind the legacy of Nelson Mandela’s most endearing principles of reconciliation, peace and education. The event reaches out to corporates and listeners to assemble their teams to take part in a fun, healthy, team-building experience that also supports the Foundation’s projects around education and legacy.
Put together your team of ten and head for the polo fields at Waterfall Estate on Sunday, July 13, 2014, for what will be a fun day for the whole family.
Team members will run a 6.7km leg, and collectively cover a total distance of 67km.
Corporate Hospitality packages can also be bought to entertain clients and staff in the Hospitality Village. The day will also feature Kaya FM presenters, live music and an Awards Ceremony.
The Kaya FM 67km Relay for Mandela Day breaks the mould for corporate relays by catering for the whole family. Kaya FM knows the value of family and spending time together, so bring the kids and join them to run or walk as a family in the 1.67km family run/walk.
Hand Delivery Venues
The Sweat Shop 011 325 2567
Dunkeld West Shopping Centre
The Sweat Shop 011 467 5966
The Sweat Shop 011 450 2421
Bedford Arcade, Bedfordview
Randburg Runner 011 888 9644
Cnr 5th St/4th Ave, Linden
Run-A-Way Sport 012 361 3733
302 Freesia St, Lynnwood Ridge
Running Inn 012 362 7322
Brooklyn Centre, Lynnwood Rd
Sweat Shop 012 665 0048
South Downs Shopping Centre, Centurion
EntryTime 011 844 0416/9
The Gym, The Woodlands Office Park Woodlands Drive, Woodmead, JHb
Kaya House 011 634 9500
195 Jan Smuts Ave, Parktown North
(Proof of payment must be presented at Kaya House)
Event Office: Sportsvendo Head Office
Tel: 086 0460 906
Release And Waiver
I warrant that all team members are in good health and that it is our responsibility to be medically and physically fit to participate in this event. I agree on behalf of all team members to comply with the rules, conditions and regulations for this event, which include the payment of the entry fee. The entry fee will not be refundable in case of cancellation of the event. I hereby release and discharge the organisers, all sponsors, volunteer groups, medical personnel and any and all local authorities, from any loss or damage, however caused, arising from our participation in the event, including pre-race and post-race activities. This waiver applies to my executors, my heirs, administrators, assigns and myself. I confirm that all team members are bona fide employees as per the rules of the event.